Criminal Background checks are based solely on Name and Date of Birth. Social Security numbers are typically not part of someone's criminal record or used as an identifier. Tenant Data does review ALL arrests and convictions to assure the accuracy of the report. We complete these out as quickly as possible, but in some cases the research takes awhile. Please be patient, and do not hesitate to contact us if you have any questions.
Multi-state & Statewide Database Report
Multistate Criminal Background Reports are a database check purchased from an outside source. Tenant Data is continuously researching the various sources so that we can give our clients the best database check we can buy. Below is additional information on individual state sources and guidelines on states where the sources do not cover the entire state. If courthouse cases are imperative, please order Statewide Courthouse or County searches.
Statewide Criminal Background Reports are a database check purchased from an outside source. Tenant Data is continuously researching the various sources so that we can give our clients the best database check we can buy. Several states only include the Department of Corrections searches. If courthouse cases are imperative, please order Statewide Courthouse or County searches.
States Included (Case Information obtained from State Repositories)
Alaska, Arizona, Arkansas, Connecticut, DC, Florida, Hawaii, Idaho, Indiana, Iowa, Kentucky, Maryland, Minnesota, Missouri, New Jersey, New Mexico, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, Tennessee, Texas, Utah, Virginia, Washington, Wisconsin.
States Included (Case Information obtained from Department of Corrections Only):
Alabama, Colorado, Georgia, Illinois, Kansas, Louisiana, Maine, Michigan, Mississippi, Montana, Nebraska, Nevada, New Hampshire, New York, South Dakota, Vermont, West Virginia, Wyoming... Very limited information is included in the multi-state database check. If courthouse cases are imperative, please order Statewide Courthouse or County level searches. Please refer to the table above for availability.
States NOT included:
California (county-level available), Delaware (statewide courthouse available), Massachusetts (county-level available)
Guideline to States with Limited or No information included in a Multi-state and Statewide Database Checks.
|Database Sources||Statewide Court Search Cost||County Search Cost Per County|
|California||Not included||County Only||$12 plus Court Fees|
|Colorado||DOC Only||$12 or $17 with Denver County||$12|
|Georgia||DOC Only||County Only||$12|
|Illinois||DOC Only||County Only||$12 plus Court Fees|
|Louisiana||DOC Only||County Only||$12 plus Court Fees|
|Maine||DOC Only||$40||$12 plus $40 court fee|
|Massachusetts||Not Included||County Only||$12 each|
|Michigan||DOC Only||$20||$12 + Court Fees|
|Mississippi||DOC Only||$20||$12 + Court Fees|
|Montana||DOC Only||$30||$12 + Court Fees|
|Nevada||DOC Only||County Only||$12 + Court Fees|
|New Hampshire||DOC Only||County Only||$12 + Court Fees|
|New York||DOC Only||$105||$12 + Court Fees|
|South Dakota||DOC Only||$28||$12 + $20 Court Fees|
|Vermont||DOC Only||$40||$12 + $30 Court Fees|
|West Virginia||DOC Only||County Only||$12 each|
|Wyoming||DOC Only||County Only||$12 + Court Fees|
Tenant Data Policy
In light of the recent HUD guidelines and disparate impact, and upon the advice of our attorney, we have instituted the following policy in regard to the criminal data we provide our customers as follows:
- We do not provide misdemeanor case information when the offense date is 7 years or older, unless it is a sexual offense.
- We will include felonies when the offense date is older than 7 years, unless it is from one of the following states: WASHINGTON, CALIFORNIA, MASSACHUSETTS, KANSAS, MARYLAND, NEW HAMPSHIRE, NEW MEXICO, NEVADA, NEW YORK. These states that have adopted an analog or "mini-me" Fair Credit Reporting Act ("FCRA") statute that restricts the reporting of felonies with an offense date over 7 years.
- We are also not providing juvenile cases, dismissed cases, dismissed offenses, arrest records, and speeding or traffic/motor violations.
Please be advised that some regulations (Federal & Local) limit what we can include in our criminal reports to you. This may include the type of crime, arrests or convictions and how far back in time that we are allowed to report a criminal case. You should develop your own tenant selection plan or criteria that spells out your policies and procedures including acceptable or unacceptable crimes such as: how recent the crime is and the age of the applicant at the time the crime was committed. Do the same with your credit report data. Many landlords find violence, drug, and property damage crimes unacceptable.
HUD Guidance on Disparate Impact
Please select the link below to read HUD's guidance regarding disparate impact of criminal background checks.